Notion Project Management Template for Small Teams (2026)

Short answer: the best Notion project management setup for a small team uses two linked databases, Projects and Tasks, with Board, Timeline and My Tasks views. Add meeting notes and a simple standup page, and most teams of 2 to 15 people can drop extra tools. Create Digital Tools (formerly Notion Market Hub) offers both free and paid project templates ready to duplicate.

What to include

• Projects database: owner, status, dates, client and budget.
• Tasks database: linked to projects, with assignee, due date and priority.
• Views: a Kanban board, a timeline (Gantt) and a filtered My Tasks view per person.
• Meetings: notes linked to projects so decisions are not lost.
• Costs: budget against actual spend per project.

Free Notion project templates

• Project Cost Template: downloaded more than 1,000 times.
• Meeting Minutes with Notion.
• Daily Standup for Project Teams.
• Project Team and Resource Management: skills matrix, allocation and costing.

The complete toolkit

The Project Manager Toolkit bundles 7 Notion templates for project managers. If you also want AI help, read our guide to project management with AI in Notion. Prefer spreadsheets? Try the Gantt Chart Project Timeline Spreadsheet.

FAQ

Is Notion good for project management?

Yes, for small and mid-sized teams. It combines tasks, docs and wikis in one place. Very large programs with complex resourcing may need a dedicated tool.

Notion vs Asana or monday.com?

Asana and monday.com have stronger built-in workload and reporting features. Notion is cheaper and more flexible, and it keeps documentation next to tasks. See our monday vs Asana vs ClickUp comparison.

Does Notion have a Gantt chart?

Yes. The Timeline view works as a Gantt chart, with dependencies.