Description
Video Production Project HQ is a Notion template for video producers and small studios. Productions, shoot days, shot lists, deliverables, crew, gear, budgets and invoices.
Every record links to the rest, so totals, progress and alerts update on their own. Open the Start Here page, follow the short setup and replace the sample rows with your own.
What’s inside
-
Productions
-
Shoot Days
-
Shot List
-
Deliverables
-
Crew & Talent
-
Gear
-
Budget Lines
-
Invoices
-
Clients
Highlights
-
Every production sits on a board with its key frame, its client and its stage, from pitch to delivered.
-
Next shoot days shows call times and a countdown for each day, with every shoot on a calendar.
-
The shot list works as a storyboard. Every planned shot is a frame, with its scene, lens and status, and you can group shots by status on the day.
-
In the edit bay, every deliverable shows its version and how many review rounds are left, with extra rounds flagged.
-
Budget versus actual shows what is left on each production, and spend by category shows where the money goes.
-
The gear gallery keeps every camera, lens, light and sound kit with its condition, so anything that needs a check gets caught before the shoot.
-
Default page templates with icons for every new row
-
Start Here setup guide and realistic sample data
Who it’s for
Video producers and small studios who want their work organised in Notion without building it from scratch.
What you get
-
The template link (duplicate it into your own Notion workspace)
-
A PDF with access instructions and the walkthrough video
-
9 linked databases with sample data
How delivery works
-
Buy and download the PDF with your template link.
-
Open the link and click Duplicate (log in to Notion first; the free plan works).
-
Open Start Here and follow the setup steps.
Good to know
-
Works on the free Notion plan, on desktop, web and mobile.
-
Sample data is fictional; delete it after setup.
-
Digital product: nothing physical is shipped.
-
Notion is a trademark of Notion Labs, Inc.; this is an independent template.
Get started with Notion
-
New to Notion? Start free with Notion
-
Growing team? Explore Notion for startups and teams
-
Want AI in your workspace? See Notion AI and startup perks
Affiliate links: I may earn a commission at no extra cost to you.
Join the community
Tips, new templates and help from other Notion users in our free Notion Market Hub community.
Watch the full walkthrough: youtu.be/8eQ7PVZloS4
