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If you run a small trade business, you probably spend your evenings writing quotes, chasing invoices and figuring out who is going where tomorrow. This Tradify review 2026 looks at whether Tradify, a job management app built for tradespeople and contractors, can take some of that admin off your plate.

This is an informed guide based on Tradify’s official website, help pages and current third-party coverage, not a hands-on test. I’ll cover what the software does, what it costs in October 2026, where it falls short, and how it can sit alongside a Notion setup for planning and records.

What is Tradify?

Tradify is cloud-based job management software for trade and service contractors. It covers the path a typical job follows: an inquiry comes in, you send a quote, the job gets scheduled, staff log their time on site, and you send an invoice and get paid. The idea is to replace paper job cards, spreadsheets and scattered texts with one shared record per job.

Tradify lists electrical and AV, plumbing, gas engineering, HVAC and refrigeration, and property maintenance among the trades it serves. It runs in a web browser and on iOS and Android apps, so office staff and field workers see the same jobs. According to Tradify, “tens of thousands of contractors” use the software.

Key features

Inquiries and customer records

You can capture inquiries, store customer profiles, and turn an inquiry into a quote, job and invoice without re-typing details. Pro and Plus plans add online inquiry forms and a customer communications history, so you can see what was sent and when.

Quoting and estimating

Tradify lets you build and send branded quotes and estimates from a phone, tablet or desktop. You can set pricing and markups, and higher plans add quote options (for example, good/better/best), quote templates and automatic quote reminders. Email tracking shows whether a customer has opened what you sent.

Scheduling and dispatch

The scheduler lets you assign jobs to staff and see who is busy. It syncs with Google Calendar on every plan. Pro adds recurring jobs, appointment reminders for customers and subcontractor scheduling. It is a practical scheduler for small teams rather than a full dispatch board with skill-based routing.

Job tracking, photos and costing

Each job has its own dashboard, and there is an interactive map of jobs. Pro adds job photos and files, to-do lists, job templates and costing with bill tracking, which helps you see whether a job actually made money. Plus adds job tasks, purchase orders, kit bundles, job service reports and reporting.

Timesheets

On Pro and above, staff and subcontractors can fill in digital timesheets from their own devices. That time can feed into job costing, which saves matching paper sheets to jobs at the end of the week.

Invoicing, payments and accounting sync

You can send branded invoices, take online card payments through Stripe and set automatic overdue reminders. Tradify syncs with Xero and QuickBooks on all plans. Pro adds progress invoicing for staged work, and Plus adds bulk invoicing.

SmartTools (AI features)

Tradify’s AI features, SmartRead for Bills (reading supplier bills) and SmartWrite (help with written content), are available on the Plus plan only, according to Tradify’s pricing page. Usage limits for these tools are not clearly listed, so check the details before you upgrade just for them.

If those features match how your business runs, the easiest way to judge the workflow is to try it with a few real jobs during the trial. You can start Tradify’s 14-day trial here.

Tradify pricing in 2026

Tradify charges per user, per month. The table below reflects the US pricing page in USD. Date checked: October 2026.

Plan	Price (USD)	Best for	Key limits
Lite	$47 per user/month	Contractors who want the basics	Jobs, scheduling with Google Calendar sync, quotes, invoices, online payments, Xero/QuickBooks sync. No timesheets, job photos/files, recurring jobs or job costing.
Pro	$51 per user/month	Established small businesses	Adds branding, inquiry forms, photos/files, recurring jobs, timesheets, costing and bill tracking, progress invoicing, subcontractor scheduling. No AI tools, purchase orders or reporting.
Plus	$61 per user/month	Teams wanting full control	Adds SmartTools AI, purchase orders, job tasks, bulk invoicing, kit bundles, service reports and reporting. Most expensive per seat.
Custom	By request	Larger teams with specific needs	Includes Plus features. Contact Tradify for pricing.

A few notes on pricing:

• Free trial: 14 days with all features and no credit card, according to Tradify. There is no free plan.
• Add-on: an optional Instant Website is listed at $12 per month.
• Region-dependent pricing: Tradify runs regional sites with local currency. For example, the UK pricing page lists plans in pounds (£34, £37 and £44 per user per month for Lite, Pro and Plus). Outside the US, check the current price on the official pricing page for your country, including whether tax is added.
• Team cost: because pricing is per user, a five-person crew on Pro would pay about $255 per month at the listed US rate. Do the maths for your own headcount before committing.

Pros and cons

Pros

• Built specifically for trades, with the full quote-to-invoice workflow in one place.
• Mobile apps for iOS and Android, so field staff can log time, photos and notes on site.
• Xero and QuickBooks sync on every plan.
• Transparent published pricing and a 14-day full-feature trial without a card.
• Job costing and timesheets (Pro and above) help you see real job profitability.

Cons

• Per-user pricing gets expensive as your team grows.
• A fairly small integration list compared with some larger field service platforms.
• Online payments run through Stripe card payments; check whether you need other payment methods.
• AI tools and reporting are locked to the top Plus plan.
• Not designed for specialist workflows like roofing measurements or large-scale dispatch.

Who it’s for / who should skip it

Tradify is a good fit if you are a solo operator or a small team of electricians, plumbers, HVAC technicians, gas engineers, builders or maintenance contractors. It suits businesses that quote a lot, want staff to record time and photos on their phones, and already use (or plan to use) Xero or QuickBooks.

You may want to skip it if you manage a large crew where per-seat costs climb quickly, you need dispatch features like skill-based assignment, or your business depends on a wide set of integrations such as customer financing or specialist trade apps. Large commercial builders managing complex projects with many stakeholders may also want dedicated construction project management software instead.

Alternatives

• Jobber: a well-known field service platform for home service businesses, with team-based pricing tiers that can work out cheaper for bigger crews. Strong client-facing features.
• Housecall Pro: popular with US home service contractors, with a focus on booking, dispatch and marketing tools.
• ServiceTitan: an enterprise-level platform for larger residential and commercial trade companies. Powerful, but usually more than a small shop needs.
• monday.com: a flexible work management platform rather than a trade-specific app. Useful if you want to design your own workflows. See my monday.com review 2026 for details.

Pricing for these tools changes often, so check each official pricing page before comparing.

How it fits with a Notion workflow

Tradify and Notion do different jobs. Tradify handles the operational, money-side work: quotes, scheduling, timesheets, invoices and payments. Notion works well as the planning and knowledge layer around it: project overviews, client notes, checklists, procedures, supplier lists and business goals.

If you like that split, my Construction Management System Notion template organises projects, tasks, budgets and documentation in Notion, while Tradify takes care of quoting and invoicing in the field. For a broader setup, the Construction Business Pack bundles templates for running the business side. You can read more about the Notion approach in my Notion construction project manager template review.

The templates do not send invoices, process payments or sync with accounting software. Those jobs stay in Tradify. Keep one tool as the source of truth for each type of data so nothing gets entered twice.

FAQ

Does Tradify have a free plan?

No. Tradify offers a 14-day free trial with all features included and no credit card required, according to its pricing page. After that, you choose a paid plan.

How much does Tradify cost in 2026?

On the US pricing page (checked October 2026), plans are $47 (Lite), $51 (Pro) and $61 (Plus) per user per month, with Custom pricing by request. Prices are shown in local currency on other regional sites, so check the official page for your country.

Does Tradify work with QuickBooks and Xero?

Yes. Tradify lists accounting sync with Xero and QuickBooks on all plans, and online card payments through Stripe.

Is Tradify good for one-person businesses?

It can be. Because pricing is per user, a solo tradesperson pays for one seat. Lite covers the basics, but if you want timesheets, job photos and job costing, you would need Pro.

Final verdict

Tradify is a focused, trade-specific job management app that covers the core workflow most small contractors need: inquiries, quotes, scheduling, timesheets, invoices and payments, on desktop and mobile. Its published pricing and full-feature trial make it easy to evaluate. The main trade-off is per-user pricing, which suits small teams better than large ones, and a lighter integration list than some bigger platforms. If you run a small electrical, plumbing, HVAC or building business and want to cut down on admin, it is worth putting through the free trial with real jobs.

Try Tradify →