Description

Built for independent and virtual bookkeepers and small bookkeeping firms looking after roughly 3 to 40 clients.

Dashboard with three live charts (clients by package, close status, invoices by status), a quick "Go to" menu and five working sections: Month-end close, Waiting on clients, Deadlines, Billing and Clients
Start Here guide: set up in 5 steps, a daily, weekly and monthly routine, how the databases connect, and an FAQ
Clients: package, monthly fee, software, entity type, fiscal year end, contact, with hours this month, billed total, open requests and onboarding progress
Monthly Close: one row per client per month with a seven-step checklist (bank feeds, bank and card reconciliations, categorising, payroll, AR/AP review, reports sent), Close progress and an Overdue flag
Onboarding: engagement letter, access, documents and setup items per new client
Document Requests: what you asked for, by which channel, chase date and due date, with a Needs chasing flag
Work Queue: recurring and one-off tasks (reconciliation, payroll, sales tax, cleanup, advisory, admin) with an Overdue flag and a Waiting on client view
Time Log: hours, billable flag and hourly rate, with Amount and This month worked out for you
Invoices: draft, sent, paid and overdue, with Days overdue
Tax & Filing Deadlines: sales tax, payroll returns, annual returns, information returns and estimated payments, with Days left and a calendar
Client pages that show that client's closes, document requests, invoices and deadlines together
Fictional sample data so you can see how everything works before you add your own

Instant download: a PDF with your template link (duplicate it into your Notion workspace in one click)
Step-by-step Setup Guide inside the template (Start Here page) and as a PDF

This is an organising tool, not accounting, tax or legal advice. Check filing deadlines with the relevant tax authority.

Digital download: no physical item is shipped. Notion is a trademark of Notion Labs, Inc.; this is an independent template. Sample data is fictional.

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Bookkeeping Firm OS