Description
Vending Machine Business Tracker
A vending machine business tracker. Log each machine visit on your route and it works out total sales, location commission, card fees, net profit, margin and mileage cost. The Machines tab shows how much of each machine has paid back and how many months are left.
Who it’s for
Vending operators with one machine or a full route, snack, drink, combo, coffee and micro-market owners, and anyone starting a vending side business.
What’s inside
- Start Here – a 5-step quick-start guide inside the file
- Dashboard – KPI tiles, monthly sales vs profit, sales by machine type, profit by location type.
- Machines – Every machine with sales, net profit, % paid back, net per week and months to pay back.
- Route Log – Every visit with total sales, location commission, card fees, net, margin and mileage cost.
- Expenses – Repairs, telemetry, permits, insurance and storage.
- Monthly Summary – Visits, cash, card, sales, restock, commission, fees, mileage, overheads and net by month.
- Settings – Business details, card fee, mileage rate and dropdown lists.
Features
- Machines and locations with cost, install date, commission % and status
- Route Log with cash collected, card sales, restock cost and spoilage
- Location commission and card fees worked out per visit
- Net profit and margin per visit (margins under 25% flagged)
- % paid back, net per week and estimated months to pay back per machine
- Mileage cost of your route
- Sales by machine type and profit by location type on the dashboard
- Monthly summary of visits, cash, card, costs and net profit
How delivery works
- Instant download right after purchase: the .xlsx workbook plus a step-by-step Setup Guide PDF.
- Works in Microsoft Excel (Windows, Mac, Excel for the web) and Google Sheets (upload to Google Drive and open with Google Sheets, or File > Import).
- Comes with realistic sample data so you can see how it works, and clear instructions to remove it.
- No macros, no add-ons, no subscriptions. Pay once, use it for as long as you like.
FAQ
Does it work for one machine?
Yes. Add one row on Machines and log each visit.
Where do machine purchases go?
On the Machines tab (Purchase cost), so they drive the payback figures instead of one month's profit.
Does it work in Google Sheets?
Yes. Upload it to Google Drive and open it with Google Sheets, or use File > Import. Formulas, dropdowns and charts carry over.
This is a digital product. No physical item will be shipped.
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