Description
Run your podcast like a studio. Podcast Production HQ is a Notion template for independent podcasters, producers and small podcast teams who want every episode, guest, sponsor and clip in one organised workspace.
What’s inside
- Episode pipeline board: Idea → Booked → Recorded → Editing → Final review → Scheduled → Published, with a release countdown and a prep progress bar
- Guest booking CRM: status, topic, follow-up dates with "Follow up now" alerts, release kit and "shared the episode" ticks
- Sponsors: deal type, rate per read, contract end, reads booked, booked value and paid to date (all automatic)
- Ad Reads: link each read to its sponsor and episode, track script → aired → invoiced → paid, with a 30-day payment-due flag
- Production Tasks: editing, publishing and promotion jobs per episode with owners, due dates and overdue flags
- Clips & Promotion calendar: Shorts, Reels, TikTok, LinkedIn, X and newsletter posts with timestamps, hooks and views
- Money In & Out: sponsorship, listener support and costs per show, with net profit per show and a monthly chart
- Shows: run more than one podcast from the same template
- At-a-glance charts: episodes by stage, reads in contract by sponsor, net by month
- âš¡ Built-in automations: invoice and paid dates stamp themselves, posted clips get a post date, invited guests get a follow-up date (Notion Plus and up; on the Free plan you make the same changes by hand)
- Start Here: Step-by-Step Guide with a flow diagram, Notion basics for beginners, first-time setup, weekly checklist and FAQ
- Sample data so you can see how everything connects
What you get
- Instant download: a PDF with your template link (duplicate it into your Notion workspace in one click)
- Step-by-step Setup Guide inside the template (Start Here page) and as a PDF
Requirements
- A Notion account (the free plan works)
- Desktop, tablet or phone
Digital download: no physical item is shipped. Notion is a trademark of Notion Labs, Inc.; this is an independent template. Sample data is fictional.
New to Notion? Start free here (affiliate link: we may earn a commission at no extra cost to you).
