Wedding Planner Studio – Notion Template for Wedding Planners (Client CRM, Vendors, Budget, RSVP, Run of Show)

A Notion template for wedding planners and planning studios: client pipeline, a hub page for every couple, checklist, vendors, budgets, studio invoices, RSVP and run of show in 8 linked databases. Template Access PDF + Setup Guide included.

Watch the setup guide & full tour

Run your wedding planning business from a beautiful Notion workspace. Wedding Planner Studio connects every couple, vendor, budget, guest list and wedding-day timeline, so you never type the same detail twice.

What’s inside

• Home dashboard: upcoming weddings, next tasks, payments to collect, revenue by package
• Client pipeline in 7 stages, from inquiry to thank-you card
• A hub page for every couple: live countdown, stage, package, progress ring, and their checklist, budget, guests, run of show, invoices and mood board
• Planning checklist sorted by months-out, with automatic Done / Overdue / This week status
• Vendor directory with category, rating, price tier and contacts
• Budget & bookings: estimate vs actual, paid, balance due, next payment date
• Studio invoices: retainers, instalments and final balances, with a spend-by-category chart
• Guests & seating: RSVP board, meal choice, table, attending vs invited
• Run of show timeline to the minute, with lead person and vendor
• Mood boards per couple with an “approved by couple” checkbox
• 8 linked databases with relations, rollups and formulas
• Sample weddings so you can see how it all connects, easy to clear

What you get

• Template Access PDF with your Duplicate link
• Setup Guide PDF with step-by-step screenshots
• Video walkthrough

Requirements: a Notion account (the free plan works), on desktop, tablet or phone.

Digital download: no physical item is shipped. Notion is a trademark of Notion Labs, Inc.; this is an independent template.

New to Notion? Try it here (affiliate link, I may earn a commission at no extra cost to you): affiliate.notion.so/pfjmo