Event Planning Tracker Spreadsheet: Checklist, Budget, Vendors, Guest List & Seating (Excel + Google Sheets)

Event planner spreadsheet: checklist dated from your event, budget, vendor payments, guest list, seating and run of show. Excel + Google Sheets, with a setup guide and video.

Watch the setup guide & full tour

Plan the whole event in one place, from first idea to the final thank-you.

The Event Planning Tracker is a ready-to-use spreadsheet for Microsoft Excel and Google Sheets. Type your event date and budget once. The checklist, budget, vendor payments, guest list, table plan and dashboard all work from it.

What’s inside (10 connected tabs)

• Start Here: 6-step setup + colour key
• Dashboard: Countdown, progress, budget used, RSVPs, charts
• Setup: Event date, budget, categories, team
• Checklist: 250 tasks, due dates count back from the event
• Next Up: Next 15 open tasks, soonest first
• Budget: Estimated vs actual vs paid, payment flags
• Vendors: Contacts, stage, deposit + final payment dates
• Guests & RSVP: 300 guests, RSVP, party size, meal, table
• Tables: Seats used vs capacity for 20 tables
• Run of Show: The day minute by minute with durations

Why you’ll like it

• Due dates count back from your event date: move the date and the whole plan moves
• Vendor payment schedule with deposit and final balance flags
• Guest list feeds table seating and warns when a table is over capacity
• Minute-by-minute run of show with automatic durations
• Works for any event: corporate, conference, launch party, birthday, fundraiser, workshop

Also included

• Setup Guide PDF
• Video walkthrough https://youtu.be/VSuoUD7InGQ
• Sample data that follows today’s date

Formulas only: no macros, no add-ons, no subscription. Works in Excel 2016+, Microsoft 365 and Google Sheets.

Part of the Project Management Spreadsheet collection. More tools at createdigitaltools.com